Budget Analytics That Actually Work
We've been tracking project finances for over eight years now. What started as simple spreadsheet work has grown into something that helps businesses across Argentina see exactly where their money goes.
Our Three-Layer Analysis Method
Most financial tracking stops at basic income and expenses. We dig deeper because that's where the real insights live. Our approach started when we realized that surface-level reporting missed the patterns that actually matter for business decisions.
The first layer captures your standard financial data — what you'd expect from any decent accounting system. But layers two and three? That's where we examine spending velocity, seasonal patterns, and what we call "hidden cost creep" that slowly drains project budgets.
- Real-time expense tracking with category intelligence
- Predictive budget variance alerts before problems hit
- Cross-project resource allocation analysis
- Historical pattern recognition for better planning
- Custom reporting that speaks your business language
Questions We Answer at Every Stage
Every business owner we work with goes through similar phases of financial uncertainty. These are the actual questions that keep people up at night — and the ones we've built our system to answer clearly.
Getting Started
- How much should I really budget for this project?
- What costs am I probably forgetting about?
- Can I afford to take on this new client work?
- Where do other businesses my size typically overspend?
- How do I set up tracking that won't drive me crazy?
Active Management
- Am I staying on track with my original budget?
- Why does this project feel expensive but look fine on paper?
- Should I be worried about these expense patterns?
- How do I explain cost overruns to my client?
- What adjustments can I make right now to stay profitable?
Project Completion
- Did this project actually make money?
- What would I price differently next time?
- Which expenses were worth it and which weren't?
- How does this compare to my other completed projects?
- What lessons can I apply to future estimates?
Long-term Growth
- Which types of projects are most profitable for me?
- How can I better predict costs for similar work?
- What patterns show up across all my successful projects?
- Where should I invest to improve my margins?
- How do I scale without losing financial control?
Step-by-Step Budget Setup
Here's exactly how we set up a new project budget. This process has evolved from working with hundreds of businesses, and it takes about 20 minutes to do properly.
Complete Setup Process
- Start with your contract value and work backwards. Write down what you think the project should cost, then add 15% for things you haven't thought of yet.
- Break expenses into three buckets: fixed costs you know, variable costs you can estimate, and surprise costs you can't predict but know will happen.
- Set up automatic expense categorization rules. Most costs follow patterns — rent is always overhead, specific software subscriptions go to tools, client dinners are business development.
- Create milestone checkpoints at 25%, 50%, and 75% completion. These aren't just progress markers — they're budget reality checks where you reassess everything.
- Build in weekly budget reviews that take 10 minutes max. Look at spending velocity, not just total spent. If you're burning through 40% of budget in the first 20% of timeline, you need to adjust something.
- Document your assumptions about scope, timeline, and resource needs. When things change — and they always do — you'll know what decisions to revisit first.
Mateo Herrera
Senior Financial Analyst
Mateo has been refining budget tracking methods since 2018. He specializes in helping service businesses in Argentina build sustainable financial processes that actually get used.